Air Line Pilots Assoc Looking for Administrative Assistant at West McLean, VA Full Time

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 61,000 pilots at 38 U.S. and Canadian airlines) seeks an Administrative Assistant for our Tysons (McLean), Virginia office.  The Administrative Assistant provides administrative support for the director, managers, supervisors, and staff engineers in the Engineering and Air Safety Department. Work includes typing, filing, making travel arrangements, tracking project budgets, proof reading, and preparing various documents for public distribution.  They also work as a team member with other administrative assistants in the department, to develop and implement office procedures and processes and assists in meetings/classes and event planning and execution.  The individual is responsible for timely updates of documents used by other staff members and must be able to accept ad-hoc assignments during the course of the regular duties assigned.  Understanding how to prioritize work to ensure all tasks are completed on time and to a high degree of accuracy is key to success.

Travel:  2 – 5%. 

Minorities, veterans, and people with disabilities are encouraged to apply.

Minimum Requirements:

• High school diploma required, with some post-secondary education and/or college course work preferred.
• Two (2) years of related experience strongly preferred but not required, or the equivalent combination of education and experience.
• Customer/member service experience strongly preferred.
• Software: Microsoft Teams, Word, Outlook, PowerPoint, and Excel, in addition to Cisco WebEx, and the Zoom meetings platform.
• Accurate word processing speed of 40 wpm required, 45+ wpm preferred.
• Solid writing and editing skills.
• Strong verbal communication skills.
• Capable of proofreading, formatting, and submitting letters and other documents to federal agencies.
• Effective interpersonal skills for interaction with member pilots and staff.
• Experience maintaining web-based applications strongly preferred.
• Able to work flexible schedule on short-notice as needed.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer. Regularly required to maintain a stationary position; move about the office; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and the local metropolitan area.  May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, boxes, and files up to ten (10) pounds (lbs.).  Sporadically and/or while on travel, could be responsible to move, raise, reach, and/or retrieve luggage and/or boxes weighing as much as 50 lbs. (Assistance may not always be available.)

 Please apply online at https://jobs-alpa.icims.com/jobs/1372/administrative-assistant/job

ALPA offers competitive salaries with excellent benefits, including:

• 26 days paid vacation and holidays per year;
• Generous sick and bereavement leave;
• Generous health care benefits – PPO, two HMO’s (where available) and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
• Company-paid premiums for disability and life insurance;
• $3 for $1 matching 401(k) retirement savings plan; Roth 401k;
• Flexible Spending and Health Savings accounts; and
• Retiree health plan.

  The Air Line Pilots Association is an Equal Opportunity Employer.