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Description
Summary Position:
Our company is looking for an organized and self-motivated office administrator who will be responsible for ensuring the smooth running of our office and providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling administrative duties, coordinating calendars, and organizing meetings among other activities. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
Duties and Responsibilities:
- Completes Executive expense reports and procurement card related purchases
- Responsible for greeting and directing visitors
- Assists with employee and retail purchases
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Serves as the go-to for office inquiries
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Sort and distribute mail
- Maintain Donation Program
- Maintain files for insurance certificates for hired contractors
- Maintain company contracts, file and organize
- Maintains the integrity and confidentiality of human resource files and records.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Support Human Resources as needed
- Perform other duties as assigned
Minimum Qualifications:
High School Diploma; preferred: Associates Degree or Higher with 5 plus years of related experience. Excellent oral and written communication skills. Detail oriented and works with a high degree of accuracy. Highly organized and flexible. Ability to multitask and meet changing deadlines. Must be self-directed and able to complete projects with limited supervision. Maintains staff confidentiality. Working knowledge of ADP, email and all MS Office programs. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software.
