Ellis Early Learning Looking for Administrative & Education Assistant at Boston, MA Full Time

POSITION Administrative and Program Assistant

PROGRAM Early Education

REPORTS TO Vice President of Programs

LOCATION 58 Berkeley St, Boston, MA 02116

UPDATED July 2022

MISSION: Ellis partners with families to provide high-quality early childhood education and out-of-school programs in a warm, nurturing environment. A recognized leader in our field, we support children across the socio-economic spectrum, treasure diversity in all forms, and celebrate the joy of childhood.

Ellis Early Learning is a vibrant, Boston-based nonprofit with a rich history founded in 1885. Ellis provides high-quality early education and care for infants, toddlers, and preschool children. Ellis is among the most socio-economically, racially, and culturally diverse organizations serving children in Boston. Through a partnership with Boston Public Schools, it operates two high-performing community-based K-1 classrooms. Ellis operates out of two historic buildings in the South End, and an additional site in Jamaica Plain. Learn more about us at www.ellisearlylearning.org.

The Administrative and Program Assistant will work closely with the Early Education Leadership Team to support teachers, provide superior customer service and communications with families, assist with the Ellis meal program, and will spend up to 50% of their time providing coverage in classrooms.

RESPONSIBILITIES

• Greet families and communicate regularly with parent(s)/guardian(s) as requested via email and/or phone
• Ensure child files are updated regularly in ProCare and hard copies are scanned to the server
• Manage reception area, phone system, and front door
• Maintain security of building, parents, and guests through the sign-in/out procedure
• Coordinate mail and deliveries
• Provide classroom coverage as requested and support teachers with administrative support, including curriculum preparation
• Ensure Child and Adult Care Food Program (CACFP) and Food Program Excel documents are updated monthly
• Monthly Menus and Logs are distributed to Directors and Classrooms
• Ensure Classroom Attendance is completed weekly
• Ensure Program Attendance is completed weekly
• Ensure Teaching Strategies Goal and ASQ are up to date including any additional Admin support

The purpose of this description is to provide the major responsibilities of the position. It is not to be considered a complete statement of all elements of the work that may be performed.

QUALIFICATIONS

• Associates/Bachelor’s degree preferred, or 2 – 5 years of experience
• A minimum of 12 credits in Early Childhood Education preferred
• At least one year of work experience with early childhood age groups preferred
• Proficient computer skills including knowledge of MS Office, Outlook, ProCare, and database experience
• Ability to organize, maintain and follow through with required tasks with initiative and thoroughness
• Ability to communicate effectively in writing and orally
• Sound personal judgment, initiative, and resourcefulness
• Warm, friendly, professional, and reliable
• Demonstrated ability to practice efficient time management.
• High preference for candidates familiar with ProCare, CCFA, Teaching Strategies Gold
• Ability to speak Spanish strongly preferred

Competitive salary and benefits package including vacation and sick time, health insurance, dental insurance, and 401k.