Lamar Advertising Company Looking for Administrative Services Manager at Salt Lake City, UT Full Time

Our Lamar office in Murray, UT is now hiring a new Administrative Services Manager to help us bring innovative advertising campaigns to life for brands in Murray, Salt Lake City, and the surrounding areas. The purpose of the Administrative Services Manager is to support Transit and Airport Management on a variety of initiatives while improving division-wide processes, policies, and regulations.  This position will ensure excellence through example, leadership, and support of business operations with the goal to consistently grow in the market and to ensure efficiencies, minimized costs, and delivery of the highest quality sales support and excellent service internal and external clientele. Emphasis on creating synergies through team collaboration between Corporate, Regional, and each market is essential.

Company & Division Overview: 

Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business for over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

The Transit & Airport division of Lamar Advertising takes advertisements street-level and delivers the advertising message to drivers and pedestrians in a fresh, non-conventional way. We assist local, regional, and national advertisers reach their target audience on the go – where they live, work, shop, dine, play, and everywhere in between.

Want to hear more about Lamar? Check out these videos:

• About Us
• Giving Back Program

Benefits & Compensation Overview:

We offer a competitive and comprehensive compensation & benefits package for all full-time employees. Some of our benefit offerings include, but are not limited to, multiple medical plan options, dental and vision insurance, paid vacation/sick time, 401K plan, and incentivized wellness programs.

The hourly range for this position is $31 – $40 / hour, dependent on relevant experience and qualifications. 

Essential Functions and Responsibilities

• Manage concession contract tracking and communication to stakeholders.
• Oversee management and proper execution of the Aged Trial Balance Policy within Divisions.
• Maintain accounts payable for the company. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment.
• Manage invoice processing from start to finish.
• Oversee gathering, distribution and review of GM Checklist supporting documentation.
• Compile commissions, and proper reporting.
• Act as main Centralized Services Liaison.
• Participate in the day-to-day administrative duties alongside team members.
• Manage bill backs and relationships with Transit and Airport partners.
• Manage contract cycles and provide improvements on the billing process.
• Maintain knowledge of Transit and Airport operations to provide back up and support to other OM’s.
• Track and maintain fixed assets records.
• Assist with preparation of detailed annual financial budgets.
• Assist and execute administrative training programs and support onboarding and provide ongoing training and coaching in administrative ares for all division employees.
• Support the onboarding process as directed by Corporate and Transit and Airport Services.
• Participate in weekly reporting
• Provide financial report review and research monthly and as needed.
• Manage AP Vendor List, including the set up of new A/P vendors.
• Create reports and spreadsheets as needed.
• Assists management in the set-up and support of new plants and the close-out of locations that Lamar is exiting, as needed.
• Strive to solve problems rapidly in order to issue billings on schedule. Prepares or assists in gathering documents needed to support billing activities.
• Oversee daily and weekly audits
• Work independently or within a team of special nonrecurring projects and ongoing projects.
• Keep management informed of area activities and of any significant problems.
• Work strategically to maximize efficiencies and value for the airport, advertiser and Lamar.
• Develop filing systems and maintain archive records. Maintain backup documentation and reference reports at the Plant level.
• May support Operations with administrative duties as needed.
• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.), as needed
• Communicate, encourage and enforce all Lamar Corporate and local policies, practices and procedures.
• Communicates in a timely fashion regarding best practices and appropriate company policies
• Work effectively and efficiently with cross-departments.
• Maintain a high-level of expertise in appropriate Lamar systems.

Knowledge, Skill, and Ability Requirements

• Exhibit a strong service orientation.
• Remain flexible when faced with change.
• Understand HR requirements and maintain confidentiality in all matters.
• Develop and maintain cordial, effective working relationships.
• Apply good judgement in decision-making procedures. Make solid decisions based on policy and past practice.
• Adept at reading and summarizing contractual documents gathering pertinent information.
• Remain solutions oriented. Recommend solutions that reflect an understanding of policy and professional business standards.
• Proficiency using Microsoft Office and G-Suite with strength in Excel and Sheets (V-lookups, Pivot Tables, Linking spreadsheets, complex formulas, etc.).
• Prior experience with AP, AR and payroll is preferred.
• Exhibit the ability to set priorities for work completion and reliability to complete tasks on schedule.
• Be able to interpret and summarize data.
• Attention to detail is essential to be successful.

Education and Experience Requirements:

• High school diploma, required
• College degree in business or related degree, preferred
• 5+ years working experience in a professional office environment, required

Physical Demands and Work Environment

• The primary work environment is an office.
• The physical demands include lifting less than 25%, seeing: reading, color distinction, acuity, depth perception, sitting greater than 50% of the time, and talking
• The typical percentage of time spent traveling and spending nights away from home is less than 25%

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we’re asking for this information!

California Resident Disclaimer: Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

Federal Vaccine Mandate: As a federal contractor, Lamar is required to comply with federal COVID-19 vaccine mandates. In compliance with these mandates, all employees must be fully vaccinated against the COVID-19 virus by December 8, 2021, and will be required to submit their COVID-19 vaccination status upon hire through our Employee Web Portal. For purposes of the federal vaccine mandate requirements, an individual is considered “fully vaccinated” if it has been at least 14 days since the person received the last dose, as recommended by the manufacturer, of a vaccine that has been authorized by the FDA for use in the United States, including vaccinations that have been approved pursuant to an Emergency Use Authorization. As an applicant, you have the same rights to accommodation as employees under the Americans with Disabilities Act (ADA) and Title VII of the 1964 Civil Rights Act (Title VII). If an accommodation request is necessary, you will have the opportunity to submit a request after you receive a conditional offer of employment, if selected to fill this role. All accommodation requests are subject to review and could result in a denial.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)