Lumen Technologies, Inc Looking for Executive Administrative Assistant at BROOMFIELD, CO Full Time

The Role

This role will be supporting the President of Lumen International, Wholesale & Customer Success.

The Main Responsibilities

•    Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding, C-suite executive office.
•    Prepare agenda, presentations, and correspondence for leadership meetings.
•    Accurately and professionally handles multiple simultaneous high priority issues.
•    Organizes and maintains calendars; arranging, coordinating and prioritizing scheduling and logistics.
•    Drives priorities and critical time-sensitive items through task lists and manages short-term and long-term deliverables.
•    Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
•    Tasks and assignment require working with a high degree of confidential information and using good judgment in decision-making.
•    Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoices, supply orders, meal arrangements, office files, etc.
•    Responsible for complex and detailed travel arrangements (including international travel) for executive and other team members including but not limited to hotel accommodations, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs.
•    Proactively works with Sales and Marketing teams to secure high-level customer meetings.
•    Handles customer calls and emails, ensures action and follow-up for customer needs.
•    May draft, proof and prepare correspondence on behalf of executive.
•    Professional daily contact with C-suite executives and administrative staff.
•    Performs other duties as assigned.

What We Look For in a Candidate

•    Minimum 5 years administrative experience, preferably in a senior executive level support role
•    Proven ability to succeed in a demanding, fast-paced environment
•    Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint
•    Resourceful and able to maintain composure in high pressure situations
•    Maintain complete confidentiality, a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
•    Excellent organizational skills with focus on accuracy and attention to detail
•    Good judgment, tact and initiative to make effective independent decisions when necessary
•    Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
•    Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision
•    Associates degree or equivalent in education and experience, Bachelor’s degree preferred
 

What to Expect Next