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Description
Do you have previous experience in a fast-paced, deadline driven environment? We are seeking a high-level Administrative Assistant to join a dynamic and successful Contracting Company on the Southside of Jacksonville. Our client is looking for someone who has 3+ years CONSECUTIVE experience in an Administrative Support role. The Construction Admin is responsible for performing administrative duties for assigned Project Manager(s), Assistant Project Managers, Superintendent(s) and provide general office assistance as required.Desirable opportunity with plenty of room for personal and professional growth!
Responsibilities
- Perform administrative tasks for Construction team.
- Be aware of all regularly scheduled meetings for your manager(s) and forward a clean draft of Agenda the day prior to the meeting for their updates.
- Ensure all filing for Construction team projects is completed on a weekly basis.
- Gather information necessary for Project Manager to complete monthly applications for payment..
- Track receivables to ensure collection.
- Communicate with the owner/architect (or approval agent) in a professional and courteous manner when following up for status on outstanding pay applications.
- Contact Subcontractors and Vendors as necessary for follow up on any outstanding items.
- Support Accounting with collection of documents required to release checks to Subcontractors. Issue Subcontracts and Purchase Orders and ensure Subcontracts and Purchase Orders are signed within seven (7) days after being delivered.
Skills
- Typing Skills (3 years of experience is required)
- Spreadsheets (3 years of experience is preferred)
- Internet (3 years of experience is preferred)
- Word Processing (2 years of experience is required)
- grammar (3 years of experience is required)
- Construction Terminology (1 year of experience is preferred)
- Administrative Duties (3 years of experience is preferred)
- Project Management
- executive support
- Multi-tasking
- Accounts Receivable
- Purchase Orders
- Invoicing
- Scheduling Appointments
- Creating Presentations
- Written Communication
- Preparing Agendas
- Problem Solving
- Microsoft Office
- Interpersonal Skills
- Creativity
- Constant Contact
- Decision Making
- Organizational Skills
- Oral Communication
- Phones
Education
- High School (required)
Qualifications
- Years of experience: 3 years
- Experience level:Experienced
Shift: First
Working hours: 8 AM – 5 PM
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you’re looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
