Wellpath Looking for Admin Assistant at Beaumont, TX Full Time

Overview

Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority.

Qualifications

Education:

• High school diploma or G.E.D.

Experience:

• General knowledge of office practices and procedures
• Computer skills with an emphasis on spreadsheets and word processing
• Formal secretarial training and medical terminology knowledge desirable

Licenses/Certifications:

• None required

Responsibilities

• Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk.
• Receive and distribute incoming mail following procedures outlined.
• Assure outgoing mail is distributed appropriately on daily basis.
• Receive and distribute claims.
• Respond to and provide follow-up for Provider/Vendor inquiries as requested.
• Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received.
• Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee.
• Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President.
• Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office.
• Maintain credentialing log.
• Receive all site meeting minutes and forward copies as appropriate.
• Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees.
• Perform overflow typing as needed.
• Open to all Staff for completion of various clerical assignments to assure continuity of services.
• Must be able to obtain and maintain security clearance.
• Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.
• Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.
• Must be alert at all times; pay close attention to details.
• Must be able to work under stress on a regular or continuous basis.
• Post orders, if applicable, per site contract.
• Perform other duties as assigned.

Wellpath is an EOE/Minorities/Females/Vet/Disability Employer